Free Order Form Generator

How to Make an Order Form

A quick walkthrough of the generator: pick a template, add your business name and logo, list the items with quantities and prices, then download a print-ready PDF. It is completely free and needs no sign-up.

Free order form generator preview showing an ORDER FORM document with the business name, order number, line items with size and quantity columns, and an order total

This order form template is built around a simple customer order. Fill it in like this:

1. Add your business details: Enter your business name, logo, and address. This is the header buyers see at the top of the form.
2. Add the customer: Enter who is placing the order. This field is labelled Order From on the order form document type.
3. Set the order number and dates: Use a unique order number, then add the order date and the delivery date you expect to fulfil by.
4. List the items: Add one line per product with the quantity and the unit price. The tool adds up each line total, the subtotal, tax, and the order total for you.
5. Add terms and notes: Set payment terms and add any shipping, packaging, or deposit instructions.
6. Style it: Pick a template and set your brand color so the form matches your business.
7. Download the PDF: Click Download PDF and send it to your customer or print it.

What to Include on an Order Form

A complete order form has a handful of fields, because both the items and the money matter:

• Your business name and logo so the customer knows who the order is with.
• Customer details: the name and contact of the person or company placing the order.
• A unique order number and the order date for tracking.
• Line items: product, quantity, and unit price for each item ordered.
• Subtotal, tax, and total so both sides agree on the amount owed.
• A delivery or fulfilment date.
• Notes or terms: deposit required, payment terms, and any shipping instructions.

For a t-shirt or apparel order, put the size, color, and style in the item name or the description of each line. The totals still add up the same way.

Order Form vs Purchase Order vs Invoice

These three documents look similar, but they are used at different points in a sale.

• An order form is usually provided by the seller so a customer can place an order. It captures what the customer wants to buy.
• A purchase order is the buyer's document. A business sends it to a supplier to order stock. If you buy inventory, our free purchase order generator uses the same engine as this tool.
• An invoice is sent by the seller after the order to request payment. If you need to bill for a completed order, our free invoice generator shares this engine too.

A common flow is simple. The customer fills in an order form. You confirm it. Then you send an invoice when the goods are ready. The order form is the start of that chain.

Tips for Better Order Forms

• Number your orders in a simple sequence. A running number such as ORD-2026-001 keeps your records easy to search.
• State prices clearly. List the unit price for every line so there is no confusion about the total. A form that reads $18.00 per shirt is clearer than a vague quote.
• Set a delivery date. A specific expected date gives both sides a shared reference.
• Ask for a deposit in the notes. For custom or made-to-order work, note any deposit required before you start.
• Keep a copy. Save the PDF for your records, then match it against the packing slip when you fulfil the order.

Frequently Asked Questions

What is an order form?

An order form is a document a customer uses to place an order with a business. It lists the items they want, the quantities, the unit prices, and the order total. It captures who is ordering, what they want, and how much they owe in one clean sheet.

What should an order form include?

Your business name and logo, the customer or order-from details, an order number and date, a line for each item with quantity and unit price, a subtotal, tax, and total, a delivery date, and a notes or terms area for payment and shipping instructions.

What is the difference between an order form and an invoice?

An order form is filled in by or for the customer to place an order. An invoice is sent by the business after the order to request payment. The order form captures the request, while the invoice bills for it. Many businesses use the order form first, then turn it into an invoice.

What is the difference between an order form and a purchase order?

A purchase order is sent by a buyer to a supplier to order stock, and it is the buyer's document. An order form is usually provided by the seller for customers to place orders. Both list items, quantities, and prices, but the party that issues them is different.

Can I make a t-shirt order form with this tool?

Yes. Add each shirt as a line item and put the size, color, or style in the item name or description, along with the quantity and price. The tool totals everything for you. It works for apparel, bakery, catering, wholesale, and preorder forms.

Is this order form generator free?

Yes, it is 100% free, needs no signup, and lets you create unlimited order forms. You can download each one as a PDF and reuse the tool as often as you like.